Available Positions:

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|  Administrative Assistant

Office Location: Baltimore, Maryland

Reports to: Vice President of Retail Leasing

Job Summary: Provide administrative support for the VP of Retail Leasing and Retail Leasing Representative.

Job Duties:  

• Responsible for overall administrative day-to-day support for the Retail Leasing Department
• Preparing and sending Lease documents, including new Leases and Amendments, letters, etc., including preparing and sending for DocuSign signatures
• Preparing and sending various marketing materials to both existing clients and prospective new clients – both e-mail and hard copies
• Meeting coordination
• Coordinate travel arrangements
• E-mail and telephone communication with clients and brokers to facilitate Lease documentation process
• Updating retail portfolio Vacancy and Lease Expiration tracking sheets, updating rent roll binders, and also updating Retail components of overall SJP Lease Tracking sheet

Roles & Responsibilities: To produce top quality administrative tasks efficiently and in a precise and timely manner

Job Qualifications:

• 5 plus years in administrative field
• 4 year degree in Business
• Outstanding organizational skills; attention to details
• Prioritize workload and deliver quality results within established deadlines
• Self-motivated
• Positive and accommodating communication skills
• Works well in a team environment
• Command of Word, Excel, DocuSign, and PowerPoint
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Building Engineer

Office Location: Baltimore, Maryland

Reports to: Property Managers and Executive VP of Property Management

Job Summary: The Building Engineer manages all aspects of the operation of the building(s) and serves as the primary point of contact & face of St. John Properties with all tenants of the building(s).

 Job Duties:

• Address all tenant concerns, issues & complaints in a professional & timely manner
• Maintain a cordial business relationship with all tenants in building(s)
• Make sure all building systems are working properly.
• Police grounds and interior  common areas daily
• Supervise and coordinate all contractor work within the building
• Cooperate with and help TI personnel
• Manage distribution and control of tenant keys
• Perform minor maintenance and repair tasks,  i.e. change light bulbs

Roles and Responsibilities:

The Building Engineer is responsible for overseeing the daily operations of their building(s).  This role is also responsible for keeping good tenant relations.  The Building Engineer works closely with the Executive VP of Property Management, Property Managers and Leasing Agents.

Job Qualifications:

• High school diploma
• Valid Maryland Drivers License
• HVAC certification preferred
• Ability to perform work in a safe manner
• Knowledge of routine building maintenance and repair techniques
• Ability to read and perform arithmetic computations
• Ability to read site plans, schematic drawings, and building plans.
• Ability to use hand tools
• Ability to use power tools
• Must be able to work in all types of weather
• Must be able to set up, take down and climb extension ladders to perform roof work
• Necessary to be on site to perform job duties
• Non smoker

Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Maintenance Coordinator

Office Location: Baltimore, Maryland

Reports to: Director of Property Management

Job Summary: The Maintenance Coordinator is responsible for assisting tenants with property management and maintenance requests and providing the highest level of customer/tenant service.

Job Duties:

• Receive and dispatch maintenance requests from tenants to Maintenance Technicians
• Follow up on all internal maintenance calls within 24 hours of service being completed.
• Coordinate service of outside vendors when necessary, and follow up with tenants to ensure repairs are completed to their satisfaction
• Make calls on all outstanding monies due for service work
• Bill tenants for service request and other miscellaneous billings

Roles and Responsibilities: This Maintenance Coordinator has the role of assisting tenants with any property management needs.  This role has the ability to work with all employees in the company.

Job Qualifications:

• 2 year degree required 4 year degree preferred
• Proficient in Microsoft Office, including word and excel
• Strong verbal and written communication skills
• Customer service background preferred
• Detailed oriented
• Well organized
• Self starter
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Property Administrator

Office Location: Baltimore, Maryland

Reports to:  Senior VP of Property Management and Director of Property Administration and Maintenance Coordination

Job Summary: Monitor tenant accounts and collect all monies owed by tenants.  Abstract/set up lease documents.  Provideongoing maintenance of lease files, tenant billings, certificates of insurance and rent roll information.

Primary Responsibilities:

• Abstract all new Leases and amendments, setting up and maintaining Leases in property management software. Compile Lease folders and prepare package for review.
• Input daily cash receipts in property management Follow standard operating procedure formonthly rent collections including late fees, legal proceedings, evictions, etc.
• Generate correspondence to Tenants including notification of monthly payment instructions, special billings, and changes to payments.
• Work with Property Managers and Vice President- Property Management to research and correctoutstanding issues related to tenant accounts.
• Prepare Tenant account reconciliations as needed.
• Notify Property Managers and Leasing Agents of expiring Leases, and complete final reconciliations, charges to account, and security deposit refunds.
• Prepare annual reconciliations of Common Area Maintenance and Real Estate Taxes; process billing adjustments in property management software. Complete additional excel schedules for water/sewer and trash usage as necessary.
• Prorate charges when needed and maintain all recurring charges in property management software, including annual CPI adjustments.
• Meet with Property Managers monthly to ensure a well-coordinated AR collection and certificates of insurance process.
• Generate other correspondence as
• Respond to requests for information from Tenants or internal customers within 24 hours.
• Perform other job-related duties as

Job Qualifications:

• 4 year Degree Required
• 4 – 5 years Lease Administrator experience Preferred
• Collections experience
• Customer service oriented
• Excellent communication skills
• Regular attendance is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Space Planner / Interior Designer

Office Location: Baltimore, Maryland

Reports to: Vice President of Design

Job Summary: Designer/Space Planner will meet potential and existing clients to obtain their requirements and develop a space plan based on those requirements. They will prepare construction plans that are necessary for pricing, construction and permitting purposes.

Job Duties:

• Meet with potential and existing clients to determine space plan requirements
• Develop a space plan based on those requirements
• Generate pricing drawings to forward to Interior Construction Department to prepare construction estimate
• Prepare final set of drawings for construction and  permitting purposes
• Meet with clients to select finishes
• Coordinate planning and construction process with all vendors
• Coordination between the Leasing Department and Interior Construction Department

Job Qualifications:

• Bachelor’s Degree in Interior Design
• 3-5 years of experience in commercial interiors and tenant development
• Excellent communication and interpersonal skills
• Demonstrated proficiency in Revit & AutoCAD
• Competency in application of commercial building  and accessibility codes
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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| Assistant Project Manager – Base Building Construction

Office Location: Frederick, Maryland

Reports to: Head of Base Building Construction Department

Position Location: Frederick, Maryland and projects throughout Central Maryland and Northern Virginia 

Job Summary: To provide management and oversight for all phases of Commercial Construction projects, including but not limited to preconstruction bidding, estimating, and permitting, procurement and management of subcontractors, material and equipment, and ensuring that construction is per drawings and specifications while proceeding on schedule and within budget.

Job Duties / Roles / Responsibilities:

• Solicit project bids and review scopes of work for all trades, vendors, and suppliers.
• Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors.
• Continually maintain up to date historical costs for all different types of work so that in-house estimating can be completed timely and accurately.
• Assist in developing accurate schedules for project completion. Coordinate with Project Superintendent to update and distribute schedules regularly during construction.
• Provide management of every aspect of permit processing including completion of application, submission, addressing review comments, and follow up through issuance of permit.
• Work with local utilities to ensure utility service is received in a timely manner.
• Review, authorize, and track invoices. Collect release of liens as required to process invoices.
• Review and negotiate change orders for unforeseen conditions, additional scope, and design revisions.
• Manage the submittal and request for information process coordinating with subcontractors and the design team for reviews and responses.
• Be knowledgeable with all changing regulations & codes.  Maintain construction standards that achieve compliance with local jurisdictional requirements while minimizing cost.
• Review drawings and specifications for completeness and accuracy
• Work with Project Superintendent to ensure contractors work is performed to the desired quality, compliant with all contract documents and jurisdictional requirements.
• Prepare and submit progress and cost tracking reports.
• Ensure proper communication and responsiveness with Base Building Construction team as well as other St. John Properties departments so that issues are resolved in a timely manner. Record and issue meeting minutes and agendas for weekly progress meetings.
• Provide field supervision at project locations as needed.
• Work closely with St. John Properties Property Management department on project turnover and punch list. Address warranty issues or other construction related efforts as needed.
• Assist with LEED submission and collection of documentation for LEED credits as needed.
• Other duties as assigned.  Primary expectation would be to assist Head of Base Building with administrative tasks as required by their efforts, however, at times will be expected to help others as needed.

Job Qualifications:

• Commercial construction experience – minimum of 3 years of experience assisting or supervising construction projects.
• Knowledge of all construction trades.
• BS in civil engineering or a degree in engineering/construction-related field from a four-year college or university.
• Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
• Strong analytical skills and ability to improve, refine and implement procedures.
• Strong working skills in Microsoft Office (Excel, Word, Project, Powerpoint, etc.), Budgetrac and Nexus.
• Ability to effectively and efficiently prioritize and manage multiple projects simultaneously.
• Provide transportation to project locations as needed.

This job description is not intended to be all inclusive and is subject to change periodically. 

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| Property Administrator / Office Coordinator

Office Location: Gonzales, Louisiana

Reports to: Property Manager & Regional Partner

Job Summary: This position will be responsible for the abstract/set up of all new leases and amendments and the ongoing maintenance of lease files, tenant billings, rent roll information, and the collection of all monies owed by tenants. This person will also assist in the management of the daily office operations.

Job Duties:

• Abstracts all new leases and amendments; complete abstract packages for review
• Sets up and maintain leases, renewals, and amendments in MRI
• Coordinates all move-ins and move-outs with property managers
• Common Area Maintenance and Real Estate Tax Reconciliations
• Code invoices in conjunction with the Property Manager
• Prepares account reconciliations – payments histories, sending statements
• Calculates percentage rent charges and verifying gross sales where appropriate
• Input cash receipts in MRI, verify batch and deposit match, input cash to bank
• Follow standard operating procedure for monthly rent collections.
• Maintains correspondence with tenants regarding rent changes, budget adjustments and outstanding account balances. Send rent change letter on the 15^th – 45 days in advance.
• Works with Property Managers to research and evaluate outstanding issues related to tenant accounts. Respond to tenant requests (phone calls, emails, audit letters) daily.
• Respond to employee requests (other departments –accounting, finance, TI) daily
• Other job related duties as assigned
• Serve as the initial point of contact for phone calls and visitors including tenants, prospective tenants, brokers, contractors, vendors, consultants, etc.
• Receive maintenance requests and direct them to the appropriate team members
• Manage incoming and outgoing mail/deliveries
• Maintain kitchen, copy, reception and conference room areas
• Ensure that office and kitchen supplies and machines are properly stocked
• Manage subscriptions and professional memberships
• Other duties as assigned

Job Qualifications:

• 1-2 years experience in commercial real estate lease administration preferred
• BA/BS degree or Accounting experience a plus
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel
• Experience in MRI preferred
• Must possess strong verbal and written communication skills
• Excellent organizational skills and continual attention to detail
• Demonstrate ability to work independently as well as in a team environment
• Ability to handle confidential information appropriately
• Ability to establish priorities and meet tight deadlines
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically. 

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| Construction Superintendent

Office Location: Pleasant Grove, Utah

Reports to: Director of Construction

Job Summary: As a Project Superintendent at St. John Properties, you will have the opportunity to develop & build commercial office, retail and flex buildings.  You will have the streamlined process of working for the Owner & Developer who is also the General Contractor.

The position of construction superintendent is multi-faceted requiring attention to detail and personnel management enabling smooth transitions from task to task in the construction process.  Maximizing efficiencies for all is the goal; this is essential when managing multiple buildings.

Job Duties, Roles & Responsibilities: The essential components of this position are communication, scheduling, ordering of goods, and managing manpower needs. The following is a list of individual tasks:

• Correspond with PM and Design Team to ensure accuracy of plans prior to commencement.
• Initiate pre-construction meetings with all essential sub-contractors and utility company representatives.
• Plan, coordinate, communicate and provide field leadership to execute the work in place.
• Communicate quality standards to each subcontractor & vendor and provide comprehensive quality control by systematic inspections.  Know the drawings and the contract requirements.
• Conduct daily jobsite walks to monitor and observe work in place including all Safety & Quality practices of all field operations.  Resolve field issues.
• Conduct meetings with subcontractors on: safety, progress & coordination and quality control.
• Present and maintain a schedule for the project from pre- permit to final inspections.
• Maintain site conditions to meet all safety requirements set forth by OHSA & AHJ.
• Identify and mitigate risk; perform Job Hazard Analysis
• Manage SWPPP items related to the site set forth by the prevailing municipality or permitting entity.
• Maintain a safe, efficient, organized and clean job site.

Job Qualifications:

• A strong understanding of the complete construction process from start to finish including building codes and general construction principles and techniques.
• A base understanding of the development process.
• 5+ years of experience in commercial construction as acting Superintendent
• Office, Retail, Flex and Sitework experience is preferred
• 5-10 years field experience as a Superintendent, foreman or installer in the trades associated with the construction of flex, office and/or retail commercial construction.
• Basic computer literacy with the ability to perform functions such as email, Word, Excel, Adobe, Bluebeam and MS Project.
• Strong & effective skills in:  Communication, decision making, relationship building and follow up.
• Assertive, dependable and self-motivated.
• OSHA 10 or OSHA 30-hour Training/Certification is preferred
• CPR & First Aid Training/Certification is preferred

This job description is not intended to be all inclusive and is subject to change periodically. 

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| Space Planner / Interior Designer

Office Location: Hartland, Wisconsin

Job Summary: Designer/Space Planner will meet potential and existing clients to obtain their requirements and develop a space plan based on those requirements. They will prepare construction plans that are necessary for both construction and permitting purposes.

Job Duties:

• Meet with potential and existing clients to determine space plan requirements
• Develop a space plan based on those requirements
• Generate pricing drawings to forward to Interior Construction Department to prepare construction estimate
• Prepare final set of drawings for construction and  permitting purposes
• Meet with clients to select finishes
• Coordinate planning and construction process with all vendors
• Coordination between the Leasing Department and Interior Construction Department

Job Qualifications:

• Bachelor’s Degree in Interior Design
• 1-3 years of experience in commercial interiors and tenant development
• Demonstrated proficiency in Revit & AutoCAD
• Excellent communication and interpersonal skills
• Competency in application of commercial building  and accessibility codes
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically. 

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