Available Positions:

---

---

|  Contract Administrator/Paralegal

Office Location: Baltimore, Maryland

Reports to: Director of Contracts

Job Summary:
This position supports the Director of Contracts by administering contracts as they relate to the acquisition, sale, lease, or joint venture of land, and assisting in preparing land instruments.

Job Duties:

• Draft, or assist in drafting, contracts for purchase, sale, lease or joint venture of improved or unimproved land, as well as related letters, amendments and supplemental agreements;
• Draft, or assist in drafting, easements, declarations and related land instruments;
• Manage, organize and settle on open contracts by establishing calendar events, preparing contract summaries, ordering due diligence reports, and supplying parties with materials and funds as dictated by the contract;
• Order and review due diligence materials including title, judgments and surveys on land, entities and individuals; and

Roles and Responsibilities:      

• Working closely with and at the direction of the Director of Contracts;
• Supporting the Acquisition and Development Departments;
• Supporting Joint Venture and Regional Partners;
• Interacting with Finance and Accounting Department’s to disburse and track proper funds;
• Notifying all departments of upcoming deadlines; and
• Communicating with outsides parties and directing legal counsel.

Job Qualifications:

• Bachelor Degree (preferably in legal studies)
• Experience in title settlement services or public record abstracting preferred
• Knowledge of public record research
• Ability to review and analyze legal documents and due diligence materials with great detail
• Excel in written and oral communication skills
• Proficient in Microsoft Office Products
• Notary Public Certification

This job description is not intended to be all inclusive and is subject to change periodically.

↑ Jump to top

---

|  Development Manager

Office Location: Baltimore, Maryland

Reports to: Senior Vice President of Development

Job Summary:
This position entails oversight and management of consulting design professionals and interaction with various government review agencies involved in the review and approval of land development projects.  It is a management level position.  The objective of the position is to move land development projects through the entitlement and design approval process, and obtain construction permits.

Job Duties:

• Interacting with government agencies for the purpose of obtaining approval of land development projects and building permits
• Oversight of due diligence related to new acquisitions
• Critical review of engineering plans to ensure company standards are met, and designs are cost effective.
• Concurrent management of multiple development projects including budget and schedule preparation and tracking, weekly status briefings to senior management, and oversight of design efforts related to site development and shell building construction including interaction with, and management of, in house and consultant personnel.
• Negotiating various public and private contracts and agreements relating to land development  including public improvement agreements, development agreements, right-of-way acquisitions, private and public easements, financial incentive packages, and other relevant agreements
• Public and private presentations and or testimony relating to land development projects
• Tracking of, and participation in legislative initiatives related to land development, including attending public meetings and workshops, and providing testimony as necessary
• Participation in before/after hours meetings, public forums, political functions and the like
• Interface with construction personnel to facilitate smooth transition of project from design to construction.

Roles and Responsibilities:
This is a management level position requiring the supervision of land development projects including:

• Day-to-day oversight of efforts related to the conceptualization, design, review, approval and entitlement of land development projects including interaction with and direction of related consultants, legal counsel and other supporting service providers
• Collaboration as required to prepare and track project budgets and schedules, and related administrative tasks
• Interdepartmental support primarily relating to land use, land development, zoning and building code issues requiring interaction with government agencies, and other management level administrative duties
• Government affairs liaison primarily relating to land use and land development legislative efforts

Job Qualifications:
BS in engineering or a construction related field from a four-year college or university, or a four-year collegiate level degree combined with practical knowledge of the land development industry.  Three to five years land development related experience including interaction with and direction of design professionals involved in land development related disciplines including, but not limited to, civil site design, traffic analysis, environmental resources, zoning, geotechnical, and architecture design; and interaction with government agencies having review and approval authority relating to land planning, land use, land development, permitting, and inspections. Grant writing experience desired.

Must be a creative thinker with strong problem solving skills, possess strong oral and written communication skills, and demonstrate a willingness to accept responsibility and take initiative in advancing projects through the development process. Position requires an understanding of federal, state, and local legislative processes as they relate to the regulation of land use and development.

Individual must be able to operate basic office equipment such as a computer, scanner, copier, cellular phone, etc., and posses a drivers license.  Work duties will take place on and off premises including office and field settings and includes the requirement to traverse undeveloped terrain containing varying vegetative coverings in all weather conditions. Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

↑ Jump to top

---

|  HVAC Technician

Office Location: Baltimore, Maryland

Reports to:  Director of Maintenance and Senior VP of Property Management

Job Summary: The HVAC Technician performs HVAC preventative maintenance tasks.

Job Duties:

• Change compressors
• Change heat exchanges
• Clean Coils
• Installs, repairs, and maintains all components in plumbing systems including, but not limited to, faucets, valves, piping, traps, toilets, sinks, and hot water heaters
• Installs, repairs and maintains all components in building electrical systems including, but not limited to, wiring, lights, switches, breakers, transformers, and outlets.
• Hangs drywall, finishes drywall, patches holes

Roles and Responsibilities:
The HVAC Technician is responsible completing service requests in a timely and proper manner.  This role is also responsible for keeping good tenant relations.  The HVAC Technician works closely with Director of Maintenance, Maintenance Coordinators and Property Managers.

 Job Qualifications:

• High school diploma
• Valid Maryland Drivers License
• HVAC certification
• Ability to perform work in a safe manner
• Knowledge of routine building maintenance and repair techniques
• Ability to read and perform arithmetic computations
• Ability to read site plans, schematic drawings, and building plans.
• Ability to read and troubleshoot off a wiring diagram
• Ability to use hand tools
• Ability to use power tools
• Must be able to work in all types of weather
• Must be able to set up, take down and climb extension ladders to perform roof work
• Ability to communicate with tenants and to make tenants happy in conjunction with work that is done
• Ability to work and stay on a schedule
• 5 years of related experience
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

↑ Jump to top

---

|  Interior Construction Coordinator

Office Location: Baltimore, Maryland

Reports to:  Manager of Administration for Interior Construction and the Vice President of Interior Construction

Job Summary:  A coordinator performs administrative and office support for the Manager of Administration for Interior Construction, the Vice President of Interior Construction, and the Project Managers.  The coordinator will also provide customer service to and maintain constant contact with both new and existing tenants.

Job Duties:

• Prepare and submit permit applications and all supporting materials for the purpose of obtaining construction permits and use & occupancy certificates.  Represent the company in all matters concerning permit acquisitions including correspondences with jurisdictional regulatory agencies.
• Communicate directly with consulting architects and engineers to prepare necessary documents required for permit issuance.
• Receive, input, and track project invoices to maintain project budgets in Excel.
• Schedule and attend all tenant occupancy walk-through site meetings and track completion status with subcontractors.
• Answer, coordinate, and respond to all tenant warranty calls.
• Perform records management of invoices, drawings, and permits in job tracking files.
• Research and organize material for staff meetings.
• Enter estimates for all jobs (vacancies, new and remodel jobs) for entire department into a specialized budget tracking spreadsheet.
• Create and maintain spreadsheets as needed for cost saving projects and other tracking needs.
• General filing duties and other records management of mail, permits, invoices, drawings, and other important documents.

Job Qualifications:

 

• Ability to perform detailed clerical and administrative work
• Associates Degree
• Strong written and verbal communication skills
• Proficient knowledge of Excel and word processing software
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

↑ Jump to top

---

|  Laborer

Office Location: Baltimore, Maryland

Reports to:  Director of Maintenance and Senior Vice President of Property Management

Job Summary: The Laborer performs physical work/ task at commercial real estate building sites.

Job Duties:

• General grounds maintenance and lot cleaning
• Patches paved and flat concrete areas utilizing cold patching materials
• Repairs signs
• Vacancy cleaning
• Pest control
• Disposes of waste at buildings (evictions)
• Repair storm drain systems and repairs drain tiles

Roles and Responsibilities:
The Maintenance Laborer is responsible for completing ground maintenance requests in a timely and proper manner.  This role is also responsible for keeping good tenant relations.  The Maintenance Laborer works closely with Director of Maintenance, Maintenance Coordinators and Property Managers. 

Job Qualifications:

• High school diploma
• Valid Maryland Drivers License
• Ability to perform work in a safe manner
• Knowledge of routine building maintenance and repair techniques
• Ability to read and perform arithmetic computations
• Ability to read site plans, schematic drawings, and building plans.
• Ability to use hand tools
• Ability to use power tools
• Must be able to work in all types of weather
• Must be able to set up, take down and climb extension ladders to perform roof work
• Ability to communicate with tenants and to make tenants happy in conjunction with work that is done
• 5 years of related experience
• Regular attendance is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

↑ Jump to top

---

|  Property Management Accountant

Office Location: Baltimore, Maryland

Reports to: Senior VP of Property Management

Job Duties:

• Coordinate the annual budget process for 120+ properties
• Produce monthly variance reports (income & expense, capital, etc.)
• Prepare annual tax and operating expense reconciliations
• Prepare monthly tenant move out reconciliations
• Produce weekly & monthly lease abstracting reports
• Produce monthly customer service calls & response time reports
• Produce monthly move out and vacant suite make ready project reports
• Produce weekly accounts receivable reports
• Produce & maintain property expense comparison reports
• Review property financial statements and analyze information

Roles and Responsibilities:
The Property Management Accountant supports the work of the Property Management Department.  Also interacts with all other departments on accounting matters and budget preparation.  Position requires leadership and motivation.

Job Qualifications:

• 4 Year Accounting Degree (minimum)
• CPA certified (or parts completed – working towards)
• Regular attendance is an essential function of the job.
• This job description is not intended to be all inclusive and is subject to change periodically.

↑ Jump to top

---

| Assistant Project Manager – Base Building Construction

Office Location: Frederick, Maryland

Reports to: Head of Base Building Construction Department

Position Location: Frederick, Maryland and projects throughout Central Maryland and Northern Virginia 

Job Summary:
To provide management and oversight for all phases of Commercial Construction projects, including but not limited to preconstruction bidding, estimating, and permitting, procurement and management of subcontractors, material and equipment, and ensuring that construction is per drawings and specifications while proceeding on schedule and within budget.

Job Duties / Roles / Responsibilities:

• Solicit project bids and review scopes of work for all trades, vendors, and suppliers.
• Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors.
• Continually maintain up to date historical costs for all different types of work so that in-house estimating can be completed timely and accurately.
• Assist in developing accurate schedules for project completion. Coordinate with Project Superintendent to update and distribute schedules regularly during construction.
• Provide management of every aspect of permit processing including completion of application, submission, addressing review comments, and follow up through issuance of permit.
• Work with local utilities to ensure utility service is received in a timely manner.
• Review, authorize, and track invoices. Collect release of liens as required to process invoices.
• Review and negotiate change orders for unforeseen conditions, additional scope, and design revisions.
• Manage the submittal and request for information process coordinating with subcontractors and the design team for reviews and responses.
• Be knowledgeable with all changing regulations & codes.  Maintain construction standards that achieve compliance with local jurisdictional requirements while minimizing cost.
• Review drawings and specifications for completeness and accuracy
• Work with Project Superintendent to ensure contractors work is performed to the desired quality, compliant with all contract documents and jurisdictional requirements.
• Prepare and submit progress and cost tracking reports.
• Ensure proper communication and responsiveness with Base Building Construction team as well as other St. John Properties departments so that issues are resolved in a timely manner. Record and issue meeting minutes and agendas for weekly progress meetings.
• Provide field supervision at project locations as needed.
• Work closely with St. John Properties Property Management department on project turnover and punch list. Address warranty issues or other construction related efforts as needed.
• Assist with LEED submission and collection of documentation for LEED credits as needed.
• Other duties as assigned.  Primary expectation would be to assist Head of Base Building with administrative tasks as required by their efforts, however, at times will be expected to help others as needed.

Job Qualifications:

• Commercial construction experience – minimum of 3 years of experience assisting or supervising construction projects.
• Knowledge of all construction trades.
• BS in civil engineering or a degree in engineering/construction-related field from a four-year college or university.
• Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
• Strong analytical skills and ability to improve, refine and implement procedures.
• Strong working skills in Microsoft Office (Excel, Word, Project, Powerpoint, etc.), Budgetrac and Nexus.
• Ability to effectively and efficiently prioritize and manage multiple projects simultaneously.
• Provide transportation to project locations as needed.

This job description is not intended to be all inclusive and is subject to change periodically. 

↑ Jump to top

---

| Property Manager

Office Location: Frederick, Maryland

Reports to: Assistant Vice President

Job Summary:
The PM works with St. John Properties personnel, tenants, contractors, vendors and the general public to manage his/her property portfolio. The PM must be very familiar with the tenants, the building and know what the landlord and tenant lease requirements are to enforce those requirements. The PM is on call 7 days a week and 365 days a year to respond to tenant needs and property maintenance.  The PM’s number one priority is to build value in the building by exercising the following duties:

Job Duties:

Tenant Retention and Satisfaction

• • Make regular visits to all tenants to build good relations and address any problems with tenants. The PM will visit all tenants at least 2 times per year; 1 time between January 1 and June 30 and one time between July 1 and December 31, this will be documented as part of the tenant retention and outreach program. Visit all new tenants or existing tenants who renew, within one week of their move in date, in addition to attending the move in (if applicable).  Tenant problems or complaints will be brought to the attention of the management, as needed.
  • Respond to all tenant problems or complaints within one (1) hour of call and no later than three (3) hours of call or contact.  Document all follow up on all tenant calls to ensure prompt tenant satisfaction.
  • PM should be dispatch all tenant maintenance calls and status of repairs/follow-up.
  • PM to make onsite visits for any “weather events” (snow, ice, flooding, etc) and “emergencies” (significant accident, prolonged power outages, etc.)

Revenue and Expenses

• • Work with and support the work of the Lease Administrator to ensure that the tenants are billed correctly for CAM, real estate taxes, insurance and other services provided.
  •  Work with Lease Administrator to support the timely collection of tenant payments (rental and otherwise) and all open balances.
  • Continually negotiate, bid and supervise all service contracts for the properties to ensure the best possible service at the most competitive market price at the highest level of quality. Follow and exercise scheduled budget expenses.
  • Review and approve all invoices and purchase orders.  Administer prompt payment to vendors or contractors for products or services rendered. Research all problem invoices to provide an expeditious solution. Research all utility invoices and spreadsheets for problems, trends and accuracy.

Physical Building

• • Identify, evaluate and implement capital and operating projects for the properties as they are planned. Solicit specifications and proposals for minor and major improvements based on the budget schedule. Recommend and implement improvements to increase value by reducing expenses and or increasing income.
  • Perform semi-annual building evaluations for each property and work with the management to review problems and opportunities and to improve the property’s value. Each building evaluation will be set on a schedule for completion and periodic review.
  • Conduct housekeeping, safety, security and night inspections on a monthly basis to ensure the
  • properties are well lit, clean, and safe for the tenants and general public.  As needed, fill out incident reports and insurance claim reports to be filed with the Firm Administrator and submitted to the insurance adjuster.
  • Inspect all vacant spaces on a weekly basis.  Spaces must be clean and present an excellent first impression to prospective tenants.
  • Lead implementation and use of building management software (Proformo) efforts, along with management of Maintenance Technicians including assigning daily work responsibilities, establishing and tracking objectives, performance evaluations, etc.

Leasing
Within 48 hours of the tenant vacating, inspect all vacant spaces, fill out a vacancy report and commence preparation of space(s) for leasing.  Visit all expiring tenants at least 6 months prior to expiration to understand and address any open issues prior to renewal discussions with the Leasing Team.

Personnel
Work harmoniously as a team between Lease Administrator and Maintenance Technicians to be aware of all maintenance, financial and tenant issues.

Administrative

• • Send out correspondence, as needed, to confirm and follow up on actions as well as memos to tenants in various buildings to communicate information on a regular basis.
    
  • Meet biweekly with Lease Administrator to review AR aging reports.
  • Prepare and submit annual expense budgets (including Capital Expense budgets) each Fall by calling all service contractors and soliciting prices by October 31, of each year for the coming year. Additionally, the PM will solicit 3 bids from all service contractors that have indicated they will increase their rate for the next year.

Financial
Review and fully understand each property’s expenditures (CAM Snapshots) each month and operate each property within the budget. Discuss budget variances with the management on a quarterly basis.

Roles and Responsibilities:
The Property Manager is responsible for overseeing all operations of their portfolio.  This role requires the ability to work with all employees within St. John Properties.

Job Qualifications:

• 3-5 years’ experience in commercial real estate management preferred
• BA/BS degree required; Accounting experience a plus
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel
• Experience in MRI preferred
• Property maintenance software experience preferred (Yardi, Performo, etc.)
• NEXUS invoice payment system experience preferred
• Must possess strong verbal and written communication skills
• Excellent organizational skills and continual attention to detail
• Demonstrate ability to work independently as well as in a team environment
• Ability to handle confidential information appropriately
• Customer service background preferred
• Ability to establish priorities and meet deadlines
• Regular attendance and property visitation is an essential function of the job
• Clean driving record in order to operate Company vehicle

This job description is not intended to be all inclusive and is subject to change periodically. 

↑ Jump to top