Available Positions:

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|  Contract Administrator/ Land Instrument Assistant

Office Location: Baltimore, Maryland

Reports to: Director of Contracts

Job Summary:
This position supports the Director of Contracts by administering contracts as they relate to the acquisition, sale, lease, or joint venture of land, and assisting in preparing land instruments.

Job Duties:

• Draft, or assist in drafting, contracts for purchase, sale, lease or joint venture of improved or unimproved land, as well as related letters, amendments and supplemental agreements;
• Draft, or assist in drafting, easements, declarations and related land instruments;
• Review, analyze and draft summaries of existing declarations for use by property management;
• Manage, organize and settle on open contracts by establishing calendar events, preparing contract summaries, ordering due diligence reports, and supplying parties with materials and funds as dictated by the contract;
• Order and review, title, judgments and surveys on land, entities and individuals; and
• Create new entities in multiple jurisdictions and related operating agreements.

Roles and Responsibilities:      

• Working closely with and at the direction of the Director of Contracts;
• Supporting the Acquisition and Development Departments;
• Supporting Joint Venture and Regional Partners;
• Interacting with Finance and Accounting Department’s to disburse and track proper funds;
• Notifying all departments of upcoming deadlines; and
• Communicating with outsides parties and directing legal counsel.

Job Qualifications:

• Bachelor Degree (preferably in legal studies)
• Experience in title settlement services or public record abstracting preferred.
• Knowledge of public record research; must be able to search title/judgments, etc.
• Ability to review and analyze legal documents and due diligence materials with great detail
• Excel in written and oral communication skills
• Proficient in Microsoft Office Products
• Notary Public Certification
• Regular attendance is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Development Manager

Office Location: Baltimore, Maryland

Reports to: Senior Vice President of Development

Job Summary:
This position entails oversight and management of consulting design professionals and interaction with various government review agencies involved in the review and approval of land development projects.  It is a management level position.  The objective of the position is to move land development projects through the entitlement and design approval process, and obtain construction permits.

Job Duties:

• Interacting with government agencies for the purpose of obtaining approval of land development projects and building permits
• Oversight of due diligence related to new acquisitions
• Critical review of engineering plans to ensure company standards are met, and designs are cost effective.
• Concurrent management of multiple development projects including budget and schedule preparation and tracking, weekly status briefings to senior management, and oversight of design efforts related to site development and shell building construction including interaction with, and management of, in house and consultant personnel.
• Negotiating various public and private contracts and agreements relating to land development  including public improvement agreements, development agreements, right-of-way acquisitions, private and public easements, financial incentive packages, and other relevant agreements
• Public and private presentations and or testimony relating to land development projects
• Tracking of, and participation in legislative initiatives related to land development, including attending public meetings and workshops, and providing testimony as necessary
• Participation in before/after hours meetings, public forums, political functions and the like
• Interface with construction personnel to facilitate smooth transition of project from design to construction.

Roles and Responsibilities:
This is a management level position requiring the supervision of land development projects including:

• Day-to-day oversight of efforts related to the conceptualization, design, review, approval and entitlement of land development projects including interaction with and direction of related consultants, legal counsel and other supporting service providers
• Collaboration as required to prepare and track project budgets and schedules, and related administrative tasks
• Interdepartmental support primarily relating to land use, land development, zoning and building code issues requiring interaction with government agencies, and other management level administrative duties
• Government affairs liaison primarily relating to land use and land development legislative efforts

Job Qualifications:
BS in engineering or a construction related field from a four-year college or university, or a four-year collegiate level degree combined with practical knowledge of the land development industry.  Three to five years land development related experience including interaction with and direction of design professionals involved in land development related disciplines including, but not limited to, civil site design, traffic analysis, environmental resources, zoning, geotechnical, and architecture design; and interaction with government agencies having review and approval authority relating to land planning, land use, land development, permitting, and inspections. Grant writing experience desired.

Must be a creative thinker with strong problem solving skills, possess strong oral and written communication skills, and demonstrate a willingness to accept responsibility and take initiative in advancing projects through the development process. Position requires an understanding of federal, state, and local legislative processes as they relate to the regulation of land use and development.

Individual must be able to operate basic office equipment such as a computer, scanner, copier, cellular phone, etc., and posses a drivers license.  Work duties will take place on and off premises including office and field settings and includes the requirement to traverse undeveloped terrain containing varying vegetative coverings in all weather conditions. Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Director of Marketing

Office Location: Baltimore, Maryland

Reports to: Senior Vice President, Leasing & Acquisitions

Job Summary:
Responsible for establishing, promoting and maintaining the company’s brand to generate business.  Develop strategies and execute tactics that communicate the company’s brand message on a regional and national platform. Work with internal departments, vendors and members of the press to establish a high profile for the company.

Job Duties:

• Create and activate a comprehensive branding, marketing and prospect generation strategy for the company.
• Oversee development and implementation of all communications, public relations and promotional activities supporting the brand and marketing strategy.
• Oversee the design, production and distribution of marketing materials such as brochures, digital and print ads, marketing campaigns, and leasing signage.
• Manage press relations, speaking engagements, special events and community outreach activities to keep the brand name in front of the target audience.
• Oversee the following:
  • Website maintenance and updates
  • Social media promotion and strategy
  • Broker engagement, communication, and broker road shows.

Roles & Responsibilities: 

• Supervise a staff of three professionals and serve as an internal consultant to any business unit.
• Stay informed about marketing trends and monitor industry changes in order to help maintain the company’s competitiveness.
• Provide leasing with marketing tools.
• Represent the company at industry and company events.

 Job Qualifications:

• Strong marketing acumen as demonstrated by education and experience. (8 – 10 years’ experience)
• Bachelors’ degree in marketing required. Masters in Marketing or MBA is a plus.
• Real estate experience is helpful.
• Ability to handle multiple projects in a fast paced environment.
• Well organized with strong interpersonal, writing and presentation skills.
• Ability to lead and manage the marketing team.
• Technical proficiency in a variety of computer applications.
• Essential company that does not engage in remote working.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  HVAC hvac

Office Location: Baltimore, Maryland

Reports to:  Director of Maintenance and Senior VP of Property Management

Job Summary: The HVAC Technician performs HVAC preventative maintenance tasks.

Job Duties:

• Change compressors
• Change heat exchanges
• Clean Coils
• Installs, repairs, and maintains all components in plumbing systems including, but not limited to, faucets, valves, piping, traps, toilets, sinks, and hot water heaters
• Installs, repairs and maintains all components in building electrical systems including, but not limited to, wiring, lights, switches, breakers, transformers, and outlets.
• Hangs drywall, finishes drywall, patches holes

Roles and Responsibilities:
The HVAC Technician is responsible completing service requests in a timely and proper manner.  This role is also responsible for keeping good tenant relations.  The HVAC Technician works closely with Director of Maintenance, Maintenance Coordinators and Property Managers.

 Job Qualifications:

• High school diploma
• Valid Maryland Drivers License
• HVAC certification
• Ability to perform work in a safe manner
• Knowledge of routine building maintenance and repair techniques
• Ability to read and perform arithmetic computations
• Ability to read site plans, schematic drawings, and building plans.
• Ability to read and troubleshoot off a wiring diagram
• Ability to use hand tools
• Ability to use power tools
• Must be able to work in all types of weather
• Must be able to set up, take down and climb extension ladders to perform roof work
• Ability to communicate with tenants and to make tenants happy in conjunction with work that is done
• Ability to work and stay on a schedule
• 5 years of related experience
• Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Laborer

Office Location: Baltimore, Maryland

Reports to:  Director of Maintenance and Senior Vice President of Property Management

Job Summary: The Laborer performs physical work/ task at commercial real estate building sites.

Job Duties:

• General grounds maintenance and lot cleaning
• Patches paved and flat concrete areas utilizing cold patching materials
• Repairs signs
• Vacancy cleaning
• Pest control
• Disposes of waste at buildings (evictions)
• Repair storm drain systems and repairs drain tiles

Roles and Responsibilities:
The Maintenance Laborer is responsible for completing ground maintenance requests in a timely and proper manner.  This role is also responsible for keeping good tenant relations.  The Maintenance Laborer works closely with Director of Maintenance, Maintenance Coordinators and Property Managers. 

Job Qualifications:

• High school diploma
• Valid Maryland Drivers License
• Ability to perform work in a safe manner
• Knowledge of routine building maintenance and repair techniques
• Ability to read and perform arithmetic computations
• Ability to read site plans, schematic drawings, and building plans.
• Ability to use hand tools
• Ability to use power tools
• Must be able to work in all types of weather
• Must be able to set up, take down and climb extension ladders to perform roof work
• Ability to communicate with tenants and to make tenants happy in conjunction with work that is done
• 5 years of related experience
• Regular attendance is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Landscape Designer

Office Location: Baltimore, Maryland

Reports to:  Director of Landscape, Planning & Design

Job Summary:
The Landscape Designer will work with the development group on in-house landscape, hardscape and site design projects related to site development, building shell and core construction, and property management.  The position will provide design production support including conceptual renderings, computer drafting and construction drawings for the Director of Landscape, Planning and Design.

Job Duties:

• Assist with in-house design of landscape, hardscape and public spaces, relating to site development of building core and shell construction.
• Assist with design efforts related to ensuring parks contain proper signage for site identification, way-finding, and St. John Properties, Inc. corporate branding.
• Ongoing assessment support of existing landscape and hardscape areas within the property management portfolio in order to assist property managers in developing immediate and long-term improvement plans as may be necessary to maintain aesthetic appeal of the properties.
• Landscape and hardscape design coordination support with Construction Department.
• Leasing exhibit preparation including site plan, parking tabulations, tenant improvements and amenity design.
• Design production support including hand sketches, computer renderings both 2D and 3D and construction documentation.
• Development and maintenance of design standards, signage specifications and similar documents.

Roles and Responsibilities:
This is a design related position which includes supervision by the Director of Landscape as related to the design, construction and maintenance of buildings, landscape, hardscape and public spaces especially in regard to the aesthetics of those designs.  The Landscape Designer will provide interdepartmental support primarily relating to design of site and building amenities to establish and maintain acceptable aesthetics for the various properties managed by the company.

Job Qualifications:
A Bachelor of Landscape Architecture and a minimum of 3 years of design experience, including landscape and hardscape design with strong knowledge of local plant material.  Applicant must be proficient with CAD software (e.g. AutoCAD, Vectorworks) and 3D modeling software (e.g. SketchUp, Revit) and be a creative thinker with strong problem-solving skills.  Applicant should have strong graphic design abilities and excellent communication and interpersonal skills.

Must be able to operate basic office equipment such as a computer, scanner, copier, cellular telephone, etc. and possess a driver’s license.  Work duties will take place on and off premises including office and field settings and includes the requirement to traverse undeveloped terrain containing varying degrees of vegetative cover in all weather conditions. Regular attendance onsite is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Property Administrator

Office Location: Baltimore, Maryland

Reports to: Senior VP of Property Management and Director of Property Administration and Maintenance Coordination

Job Summary: Monitor tenant accounts and collect all monies owed by tenants.  Abstract/set up lease documents.  Provide ongoing maintenance of lease files, tenant billings, certificates of insurance and rent roll information.

Primary Responsibilities:

• Abstract all new Leases and amendments, setting up and maintaining Leases in property management software.  Compile Lease folders and prepare package for review.
• Input daily cash receipts in property management software.  Follow standard operating procedure for monthly rent collections including late fees, legal proceedings, evictions, etc.
• Generate correspondence to Tenants including notification of monthly payment instructions, special billings, and changes to payments.
• Work with Property Managers and Sr. Vice President- Property Management to research andcorrect outstanding issues related to tenant accounts.
• Prepare Tenant account reconciliations as needed.
• Notify Property Managers and Leasing Agents of expiring Leases, and complete final reconciliations, charges to account, and security deposit refunds.
• Prepare annual reconciliations of Common Area Maintenance and Real Estate Taxes; process billing adjustments in property management software.  Complete additional excel schedules for water/sewer and trash usage as necessary.
• Prorate charges when needed and maintain all recurring charges in property management software, including annual CPI adjustments.
• Meet with Property Managers monthly to ensure a well-coordinated AR collection and certificates of insurance process.
• Generate other correspondence as required.
• Respond to requests for information from Tenants or internal customers within 24 hours.
• Perform other job-related duties as assigned.

Job Qualifications:

• 4 year Degree Required
• 4 – 5 years Lease Administrator experience Preferred
• Collections experience
• Customer service oriented
• Excellent communication skills
• Regular attendance is an essential function of the job.

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Safety Manager

Office Location: Baltimore, Maryland

Reports to: Director of Operations

Job Summary:

The Safety Manager is responsible for ensuring a safe workplace environment

Job Duties:

• Promote safety awareness among the employees in the field
• Arrange and coordinate all safety trainings and exercises
• Conduct on site safety inspections, audits, and accident investigations
• Identify potential jobsite hazards and report to management
• Ensure company is following all local, federal, and OSHA standards related to safety
• Collaborate with management team to develop a safety plan and propose corrective actions for improvements
• Prepare and update safety related reports, documents, and records
• Maintain and pursue all required safety certification and training related to position

Job Qualifications:

• 4 year degree in Occupational Health and Safety or related field preferred.
• Certification in Safety Management or equivalent safety certification from BCSP, NASP, or OSHA
• 5 years of experience in a safety related role preferably in the construction or commercial real estate field
• Strong understanding of OSHA guidelines and safety requirements for construction and general industry
• Being able to implement new policies and procedures
• Communication, meeting, and presentation skills
• Proficient in MS Office, especially Excel and Word.
• Very organized and detail oriented.
• Have the ability to self-manage.
• Ability to analyze data and report results in useful manner to management.
• This position will require regular visits to multiple jobsites in the company portfolio

This job description is not intended to be all inclusive and is subject to change periodically.

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|  Receptionist (Temporary)

Office Location: Baltimore, Maryland

This position is temporary and will last around 3 – 4 months

Reports to: Payroll & Benefits Administrator

Job Summary:
The Receptionist position is the first point of contact for company visitors and callers.  The receptionist answers and routes all incoming calls, greets customers, maintains kitchens, maintains copy room, opens and delivers all mail, sets up conference rooms and participates in all activities necessary  to ensure that the front desk runs smoothly and with high degree of professionalism.

 Job Duties:

• Answer phones in timely, friendly and professional manner
• Meet and greet all guests
• Check voicemails from main line
• Open and distribute faxes from main line to correct parties
• Stamp and send outgoing mail
• Open all mail and distribute to appropriate person
• Keep track of and order all office supplies, food and utensils for employees
• Maintain kitchens (inventory and clean-up)
• Maintain copy room (inventory and clean-up)
• Set up conference rooms for meetings
• Make coffee as needed
• Receive deliveries and notify appropriate recipients
• Separate and deliver pay checks
• Receive and sign in rent checks
• Operate Pitney Bowes mail machine
• Send out UPS packages and order all UPS supplies
• Prepare for weekly Thursday morning meetings
• Buy and display fruit in kitchen as required
• Assist various departments as needed, if available

Roles and Responsibilities:
The position interacts with all levels of the organization, as well as outside vendors and visitors.  This position requires excellent customer service skills, communication skills, and organizational skills.

Job Qualifications:

• High school diploma
• 1-2 years of relevant experience
• Regular attendance on site is an essential function of the job, this includes inclement weather days.

This job description is not intended to be all inclusive and is subject to change periodically.

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| Assistant Project Manager – Base Building Construction

Office Location: Frederick, Maryland

Reports to: Head of Base Building Construction Department

Position Location: Frederick, Maryland and projects throughout Central Maryland and Northern Virginia 

Job Summary:
To provide management and oversight for all phases of Commercial Construction projects, including but not limited to preconstruction bidding, estimating, and permitting, procurement and management of subcontractors, material and equipment, and ensuring that construction is per drawings and specifications while proceeding on schedule and within budget.

Job Duties / Roles / Responsibilities:

• Solicit project bids and review scopes of work for all trades, vendors, and suppliers.
• Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors.
• Continually maintain up to date historical costs for all different types of work so that in-house estimating can be completed timely and accurately.
• Assist in developing accurate schedules for project completion. Coordinate with Project Superintendent to update and distribute schedules regularly during construction.
• Provide management of every aspect of permit processing including completion of application, submission, addressing review comments, and follow up through issuance of permit.
• Work with local utilities to ensure utility service is received in a timely manner.
• Review, authorize, and track invoices. Collect release of liens as required to process invoices.
• Review and negotiate change orders for unforeseen conditions, additional scope, and design revisions.
• Manage the submittal and request for information process coordinating with subcontractors and the design team for reviews and responses.
• Be knowledgeable with all changing regulations & codes.  Maintain construction standards that achieve compliance with local jurisdictional requirements while minimizing cost.
• Review drawings and specifications for completeness and accuracy
• Work with Project Superintendent to ensure contractors work is performed to the desired quality, compliant with all contract documents and jurisdictional requirements.
• Prepare and submit progress and cost tracking reports.
• Ensure proper communication and responsiveness with Base Building Construction team as well as other St. John Properties departments so that issues are resolved in a timely manner. Record and issue meeting minutes and agendas for weekly progress meetings.
• Provide field supervision at project locations as needed.
• Work closely with St. John Properties Property Management department on project turnover and punch list. Address warranty issues or other construction related efforts as needed.
• Assist with LEED submission and collection of documentation for LEED credits as needed.
• Other duties as assigned.  Primary expectation would be to assist Head of Base Building with administrative tasks as required by their efforts, however, at times will be expected to help others as needed.

Job Qualifications:

• Commercial construction experience – minimum of 3 years of experience assisting or supervising construction projects.
• Knowledge of all construction trades.
• BS in civil engineering or a degree in engineering/construction-related field from a four-year college or university.
• Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
• Strong analytical skills and ability to improve, refine and implement procedures.
• Strong working skills in Microsoft Office (Excel, Word, Project, Powerpoint, etc.), Budgetrac and Nexus.
• Ability to effectively and efficiently prioritize and manage multiple projects simultaneously.
• Provide transportation to project locations as needed.

This job description is not intended to be all inclusive and is subject to change periodically. 

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| Assistant Project Manager – Tenant Improvements Construction

Office Location: Frederick, Maryland

Reports to: Head of Tenant Improvements (TI) Department

Position Location: Frederick, Maryland and projects throughout Central Maryland and Northern Virginia 

 Job Summary:
To provide management oversight for all phases of a Commercial Construction projects, including coordinating sub-contractors, material and equipment, ensuring that specifications are being followed and work is proceeding on schedule and within budget.

Job Duties / Roles / Responsibilities:

• Work with leasing agent to develop a construction budget to minimize costs and provide customers with expected end product.
• Provide superior customer service to prospective and existing tenants and provide superior support and close coordination with in-house departments (leasing/design, base building construction, development, and property management).
• Continually maintain up to date historical costs for all different types of work so that in-house estimating can be completed timely and accurately.
• Develop accurate schedules for project completion and update them regularly during construction.
• Provide management of every aspect of permit processing including completion of application, submission, and follow up through issuance of permit.
• Work with local utilities to ensure utility service is received in a timely manner.
• Solicit bids and review scopes of work for all trades on project.
• Provide field supervision at project locations.
• Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors.
• Review, authorize, and track invoices.
• Request/negotiate change orders for out-of-scope work requested.   Ensure that payment is received for all additional work.
• Be knowledgeable with all changing regulations & codes.  Maintain construction standards that achieve compliance with local jurisdictional requirements while minimizing cost.
• Review drawings for completeness and accuracy
• Work with Project Superintendent to ensure contractors work is performed to the desired quality, compliant with all contract documents and jurisdictional requirements.
• Prepare and submit progress and cost tracking reports.
• Ensure that proper communication with tenant exists so that issues are minimized.  When issues arise, work with tenant to resolve the issues to their maximize satisfaction. Conduct weekly progress meetings and provide written updates to tenants during construction.
• Management of move-in process.  Closely coordinate with St John Properties Property Management Department.
• Work closely with Property Management on warranty issues or other construction related efforts they take.
• Other duties as assigned.  Primary expectation would be to assist Head of TI Department with administrative tasks as required by their efforts, however, at times will be expected to help others as needed.

Job Qualifications:

• Commercial construction experience – minimum of 3 years of experience assisting or supervising construction projects.
• Knowledge of all construction trades and strong customer service and communication skills.
• Bachelor’s degree from four-year college or university. Degree in Construction Management or Engineering a plus.
• Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
• Strong working skills in Microsoft Office (Excel, Word, Project, Powerpoint, etc.), Budgetrac and Nexus.
• Ability to effectively and efficiently prioritize and manage multiple projects simultaneously.
• Provide transportation to project locations as needed.

This job description is not intended to be all inclusive and is subject to change periodically. 

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| Interior Designer/Space Planner

Office Location: Pleasant Grove, Utah

Reports To: Senior Interior Designer

Job Summary:
Interior Designer/Space Planner will meet potential and existing clients to obtain their requirements and develop plans based on those requirements. They will prepare construction plans that are necessary for both construction and permitting purposes.

Job Duties:

• Meet with potential and existing clients to determine space plan requirements
• Develop a space plan based on those requirements
• Generate pricing drawings to forward to Interior Construction Department to prepare construction estimate
• Prepare final set of drawings for construction and permitting purposes
• Meet with clients to select finishes
• Coordination between the Leasing Department and Interior Construction Department
• Construction administration

Job Qualifications:

• Bachelor’s Degree in Interior Design/related field
• 1-3 years of experience in commercial interiors and tenant development
• Demonstrated proficiency in Revit
• Excellent communication and interpersonal skills
• Competency in application of commercial building and accessibility codes
• Regular attendance onsite is an essential function of the job

This job description is not intended to be all inclusive and is subject to change periodically. 

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